Guidelines for Contributions

Please note that all calls for submissions have been closed.

 

Full and short paper submissions

Full papers (maximum 12 pages in the required format) should report on original completed research, applications and development that have not previously been presented elsewhere and that make new contributions to the conference topics. Short papers (maximum 6 pages in the required format) provide the opportunity to present work in progress or recent results that do not justify a full paper. They tend to be less formal and are better suited to discuss specific issues or aspects of a topic. Short papers will be given a shorter presentation time at the conference.

Initial full text submission (for review): deadline 15 March 2003

The full text of papers is required at initial submission stage for review. All papers must be submitted electronically, via the paper submission web page, by March 15, 2003.

The proceedings will be published by Springer in the series of Lecture Notes in Computer Science (LNCS), in hard copy and electronic form.
Authors must follow the guidelines for the LNCS format provided by Springer (http://www.springer.de/comp/lncs/authors.html).
You will get the best results and your files will be easiest to handle if you use LaTeX2e, but Springer also provides a template for Microsoft Word documents. Other formats may also be used, but the layout of the paper has to follow the Springer Authors' instructions.

For the initial full text submission for review, authors are strongly encouraged to submit the paper as a single pdf-file.

The maximum accepted length for full papers is 12 pages in the Springer LNCS format, and the maximum accepted length for short papers is 6 pages in the Springer LNCS format.

Notification of acceptance of paper submissions

Notifications of acceptance of full and short paper submissions will be sent to authors by 12 May 2003.

Final camera-ready submission: 2 June 2003

If accepted, camera-ready versions of papers are required by June 2, 2003.
Accepted papers MUST be presented by the/an author.

Panel proposals

Panels should aim at being lively, dynamic and provoke discussion. Presentations should be kept brief (not more than half of the total time) and time should be allowed for questions and discussions from the floor. The number of panel members should be limited, ideally 3-5 plus the panel leader.

Panels are expected to last 90 minutes.

Email submission of panel proposals: deadline 15 March 2003

Panel proposals should consist of:

We also welcome informal suggestions and ideas for panels.

Send proposals, ideas, suggestions, questions, ... to either
Anders Ardö (anders@it.lth.se) or
Carol Peters (carol@iei.pi.cnr.it).

Poster submissions

Posters are an excellent forum for informal and interactive presentations of early stages of research and late-breaking results from ongoing projects, prior to the publishing of a formal paper and mature working demonstration. Successful posters are carefully designed to convey technical details and have a strong visual impact that attracts the attention of attendees as they stroll past the displays, either during the interactive poster sessions or at other times during the conference.

Preliminary plans are for there to be sessions during which poster authors make short (2-5 minute) introductions to their work and there will be designated poster sessions for authors to be with their posters to discuss them with others. Posters will remain on display throughout the conference. Poster abstracts will not be included in the proceedings, but they will be included on the website for the conference and in handouts distributed at the conference.

Electronic submission of poster abstracts: deadline 19 May 2003

All poster proposals should include:

Notification of acceptance

Notification of acceptance for posters will be sent to authors by June 2, 2003.

Posters will be evaluated on the basis of their relevance to the focus topics of the conference.

Posters are expected to be 841mm x 1189mm (approximately 3 ft x 4 ft). They will be displayed on poster walls either in rooms or hallways. If you will also need a table for handouts or a table and chair(s) for a laptop, etc., please include this as a special request. The conference site will be set up for wireless telecommunication. If you need other connections (cable connection to a router, electricity), please indicate this in your abstract submission.

ECDL2003 poster and demonstration submission system

Demonstration submissions

Demonstrations are an excellent forum for informal and interactive presentations of ongoing projects or mature results. Demonstrations of relevant results related to scientific papers that have also been submitted to the conference are strongly encouraged.

There will be a session during the conference during which demonstration authors make short (2-5 minute) introductions to their work and there will be designated demonstration sessions for authors to be in their demonstration area to show them to - and discuss them with - others. Demonstration areas will remain available throughout the conference. Demonstration abstracts will not be included in the proceedings, but they will be included on the website for the conference and in handouts distributed at the conference.

Electronic submission of demonstration proposals: deadline 19 May 2003

All demonstration proposals should include:

Notifications of acceptance

Notifications of acceptance of demonstration proposals will be sent to authors by 2, June 2003.

Demonstrations will be evaluated on the basis of their relevance to the focus topics of the conference. If your demonstration is related to a paper submitted to the conference by the same authors or colleagues of the same project, please stress that in your proposal.

Each demonstration area will basically include a table and a power supply. The conference site will be set up for wireless telecommunication. If you need the conference to provide other equipment (computer, monitor, cable connection, etc.), please indicate this in your proposal.

ECDL2003 poster and demonstration submission system

Tutorial proposals

ECDL 2003 will feature a full day of tutorials on 17 August 2003, each covering in detail a single topic pertinent to ECDL's list of relevant topics.
Proposals are solicited for tutorials of either half day (3 hours plus breaks) or full day (6 hours plus breaks) length.

Email submission of tutorial proposals: deadline 15 March 2003

Submissions, preferably in PDF format, should be made to the Tutorial Chairs and should include a cover sheet and an extended abstract as follows:

Tutorial proposals must be sent via email, specifying "ECDL2003 Tutorial Proposal" in the subject field, by March 15, 2003, to Tutorial Chair Andreas Rauber, rauber@ifs.tuwien.ac.at

Workshop proposals

ECDL 2003 will feature two days of workshops (21-22 August 2003).
Proposals are solicited for workshops of either half day, full-day or two days length.

Email submission of workshop proposals: deadline 15 March 2003

ECDL2003 workshops provide an informal setting for participants to discuss specific topics in an atmosphere that fosters the active exchange of ideas. Workshops provide opportunities to explore emerging research topics in digital libraries, to identify research agendas appropriate for funding, to disseminate knowledge about research or practice in a specific area, or to assemble people of common interests for the purpose of defining a new area and formulating action plans. Organizers of accepted workshops will issue calls for participation, which may include requests for paper submissions. Workshop organizers will be responsible for managing and reviewing paper submissions for their workshop. Calls for papers for accepted workshops will be posted on the ECDL 2003 website, and organizers should also plan to do additional publicity and recruitment of participants.

For examples of prior ECDL workshop, please see the list at this webpage.

Criteria for evaluating workshop proposals include:  Clarity of goals for the workshop and value to participants, likelihood of drawing an appropriate number of participants, and appropriateness of the topic for ECDL 2003.

Workshop proposals, preferably in PDF format, should include the following information:

Workshop proposals must be sent via email, specifying "ECDL2003 Workshop Proposal" in the subject field, by March 15, 2003, to both Workshop Chairs:
Christine Borgman, UCLA, borgman@gseis.ucla.edu and
Liz Lyon, UKOLN, e.lyon@ukoln.ac.uk